All You Need To Know About Microsoft Word DOCX Files

All You Need To Know About Microsoft Word DOCX One of the most used programs for people who want to write and share documents is Microsoft Word. The DOCX files are part of the format Microsoft Word has been using since they updated their Office Suite back in 2007. Before that, the formats were simply DOC. So why is there an extra X in the new version of Word? What does it stands for? More importantly, how are DOCX files different than DOC files in Word? And which one of the two should you use? Are DOCX files safer and better? Or is the older DOC file format the better choice?

 

The Extra X In DOC Files

The extra X found in the DOC files is part of the new Office Open XML standard. That is what the X actually stands for. While both Word files are comparatively open, the DOCX is far more efficient. The reason for that is because DOCX is able to create smaller docs and they are also less likely to be corrupted. Some may not know that DOC files have been in used by Microsoft Word for more than 30 years already. Back then, the Word version was used on MS-DOS. As the years have gone by, Microsoft has continued to make the Word and Office much better, safer and easier for people.

Don’t miss out on these Tips For Recovering Corrupt Or Lost Documents in Microsoft Office

The DOC format rose in popularity because it was able to work with many other products, including the competition. That helped Microsoft keep the hold it has had on other similar products such as WordPerfect, from Corel. Once the DOC file format was incorporated into free and paid word processing programs from numerous other companies, it made it easier to use. It also allowed those that used it, to save their files in the DOC format, if needed just in case.

 

Microsoft Introduces Office Open XML (DOCX)

In the early part of the 2000s, Microsoft was under a lot of pressure from competition which was growing. The pressure came from open-source and free Open Office products. Also, from the ODF Open Document Format which was competing with Word. It was then that Microsoft began to push for more broader and open standards. Once that happened, the end result was the beginning of DOCX file format being developed and used.

 

Which Of The Two Should You Use?

If you have a choice between using the DOC or DOCX file format, then the latter is the better selection. DOCX produces greater results in almost every situation. The DOCX formats are smaller files. That makes them far easier to share, read and transfer. Plus, since the Office Open XML standard is open nature, it can be read by mostly all of the word processing tools out there. This includes the highly used Google Docs. Microsoft learned from the bad decision Sony made with Betamax. Sony’s refusal to be more open and share their format, made it impossible for the competition. But in the long run, they lost the war to VHS and it made Betamax obsolete

You may also be interested in 10 Microsoft Word Tricks You Should Know

 

Our Free & Easy Online File Converter Tool

Keep in mind that if you have any type of files you need converted, you can do so here on Online Convert. Take advantage of our easy to use and Free online file converter tool. Not only can you convert any Document files, but you can convert many other types of file formats. This includes audio, video and image conversion, among several others.


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How To Convert Your Documents To DOCX

How To Convert Your Documents To DOCX
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With so many different types of document file formats out there, sometimes it can become a problem using them. This is especially so if you need to convert your files to another format. Such is many times the case for DOCX files. That’s why this article showing how to convert your documents to DOCX is so helpful.

No matter what type of file format you have, you can change it without much hassle. It can be HTML, ODT, PDF, TXT, RTF, PPT, PPTX, DOC or Flash. No matter which format you have and need to convert over to DOCX, you can do so here quickly, easily and for free.

 

 

 

 

 

What Are DOCX Files?

For those that are not too familiar with DOCX files, they are a Microsoft Word XML format document file. These type of files began with the 2007 edition of Microsoft Office. Microsoft Word is one of the most popular and widely used word processing software out there. After its introduction in 2007, it became the default file type ever since.

 

You may also be interested in how to Convert Your Blog Article To PDF For A Greater Reach

 

You can look at DOCX files as XML based files. These files can either contain formatting, images, objects, styles and of course, text. In the DOCX files, all of these are then stored and compacted separately as a single DOCX zip compressed file. For those that may have an earlier version of Microsoft Word, there is a free downloadable pack. If you download the Microsoft Office Compatibility Pack, you can then open, edit and save all of your DOCX files; even to an older version of Microsoft Word.

 

The Great Thing About Conversion

In many cases, people often run into trouble when they are using a certain type of file format that is incompatible with another program, device or software. Certain files will not work or cannot be opened by other programs, software or devices. Before file conversion came along, people had to end up changing things just to be able to use certain file types. Some users would even end up not being able to use the files at all. But just then, file conversion came along. Now, in events such as these, the best and easiest thing to do is simply convert the files to another format.

Using file conversion allows you to use any of the many types of file types and convert them to the one you need. Whatever format that is most compatible, that is the one you can convert it to.

 

No Program Or Software Needed

For years, people had to end up purchasing expensive programs or software in order to convert their files. Other sites would only allow you to convert them if you downloaded something from them. Luckily, here at Online Convert, you don’t need to do any of that.

 

Don’t forget to read How To Register On Online-Convert.com

 

If you want to convert your documents to DOCX or countless of other file formats, you can do so. Yet you don’t need to download anything at all. Simply upload your document or file you want to convert. You can also enter an URL of the file as well. No matter which way or how, Online Convert lets you do so for free, fast and in a few simple steps.

If you have any file you want to convert to DOCX or anything else, use our Free online document converter tool here.

 

How To Recover Unsaved Documents

Recover Documents
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Since school is starting again, we decided to provide you with a useful tip that, on more than one occasion, saved the author’s life already. Today, we will find out how to recover unsaved documents both in Microsoft Word and in the open source alternative LibreOffice. If at least one of the following scenarios never happened to you, you were really lucky.

  1. You’re writing a long essay. In the middle of writing, something happens. Your computer freezes, restarts, crashes. Or you accidentally close the document without saving your latest changes. In panic, you open the document again – and of course all your latest changes, all the text you worked so hard on, is gone.
  2. You’re finished writing and want to save your document. You choose the correct folder and give it a name. Accidentally, you overwrite a document with the same name in the folder. It is gone now…

Sounds familiar? Then this article is for you! And even if you didn’t experience something like this until now, hey, it’S never too late to be prepared!

 

Recover Unsaved Documents

There are different strategies and possibilities how to recover an unsaved document, depending on what happened and the settings of your word processing software. We divided this article in how to save lost documents in Microsoft Word and LibreOffice Writer respectively. Just scroll to the section that concerns your word processor of choice.

 

LibreOffice Writer

LibreOffice is an open source alternative to Microsoft’s Office Suite. It is a fork of the formerly popular OpenOffice, but over the recent years, it developed a lot better and more successful than the program it was based on.

For more information, read Microsoft Word vs. OpenOffice vs. LibreOffice.

 

Before we check out how to recover unsaved documents in LibreOffice, lets have a look at some settings and parameters that you should toggle in your LibreOffice Writer installation. They will make it a lot easier to recover documents.

First of all, make sure that LibreOffice is saving backup copies of your documents. After opening Writer, go to Tools → Options → Load/Save → General. There, make sure to check the box next to “Always create backup copy“. To find the folder where your backup copies are stored, go to Tools → Options → LibreOffice → Paths. Under “Backup” you will find where the programs stores the backup copies.

OC_LibreOffice_Settings01

Likewise, you should enable the option “Save AutoRecovery information every n minutes“. The smaller the number, the more frequent your document is backed up. You can find this setting under Tools → Options → Load/Save → General as well.

OC_LibreOffice_Settings02

 

Now, when you deleted your file, it may be that the backup copy is still available. Go to your Backup folder and find the .bak file of the document you accidentally deleted. This file can be easily opened with LibreOffice Writer and saved as an ODT file again.

OC_LibreOffice_Backup1

These backup files are created depending on the AutoRecovery settings you made before. Furthermore, it appears that you have to at least have saved the document once after creating it for a backup to be created of it. The .bak file will contain the last version of the file before you saved it again.

 

Microsoft Word

Microsoft word provides files for AutoRecovery as well. Here, we will have a look how to recover this data in Microsoft Word 2013.

 

After opening Word, go to File → Open →Recent Documents. If you scroll down, you can click on “Recover Unsaved Documents” which will hopefully bring back the one you were looking for.

Alternatively, you can search for .asd files, which are the AutoRecovery files of Word. They can, after being located, be opened in your Microsoft Word installation.

10 Microsoft Word Tricks You Should Know

10 Microsoft Word Tricks You Should Know - Online Convert
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Microsoft word has been around for a long time helping many people easily work on documents of all kinds. There are numerous shortcuts and tips which make using the powerful word processor even easier. Check out some of these 10 Microsoft word tricks you may or may not know about below.

 

 

 

 

 

 

1 – By now, most of us know about using the shortcuts ‘Ctrl+v’ and ‘Ctrl+c’ to quickly copy and paste our work in word. But did you know that if you make 3 quick clicks along anywhere in a paragraph, you can quickly SELECT AN ENTIRE PARAGRAPH! Try it.

2 – If you want to return to the last edit point on word, simply press “Shift + F5” to do so. Pressing ‘Shift + F5’ will bring the cursor to the location it was last at before you saved the document. Whenever you have to copy some text from any other parts of the word document, and you want to go back to where you were at to be able to paste it, this is very helpful.

 

You should also check out File Formats For Saving Files In Microsoft Word

 

3 – Want a page break? Hit “Ctrl + Enter” and it will automatically insert a page break for you. Most of us forget this shortcut and simply keep pressing the enter key repeatedly to achieve this. But if you use this quick shortcut, it can make your word editing a lot simpler, easier and faster.

4 – Did you typed the wrong word or want to quickly delete one? If you hold down “Ctrl + Backspace” you can delete the preceding word.

5 – Want to quickly change the text from lowercase to UPPERCASE? Hit “Shift + F3” to do so. When you want to toggle back and forth between upper and lower case letters, this shortcut is very handy. In case you made the mistake of writing in uppercase or lower, then simply use this helpful shortcut to correct it.

6 – For those that want to move an entire paragraph or sentence up or down to another place on your word document? While pressing copy + paste may work, you can actually play with the different spots you want the text in, if you press “Ctrl + Shift + Up or Down” arrows. Simply highlight the paragraph or sentence and move it up or down.

7 – Looking to make the text BIGGER or smaller without having to use your ribbon interface or headings? Simply press “Ctrl + Shift + >” to make the font size bigger. Keep clicking on it until you have the size you want. If you want to make it smaller, simply press “Ctrl + Shift + <“ instead.

8 – Word is so cool. It remembers the last action you performed. If you want to repeat it, simply press “F4.” This means if you just tried making the font bigger or smaller (as per the previous trick), you can simply keep hitting ‘F4’ to continue to perform the same action.

9 – Need more space on your word window? You can instantly hide the ribbon interface in Office. The ribbon, although very helpful, can be intimidating and overwhelming to others. If you don’t want to see it anymore, or at least during the present work you are doing, just press “Ctrl + F1” and it will instantly disappear. You can also click down on the arrow icon which is located at the end of the ‘Quick Access Toolbar.’ Once there, either un-tick or tick the “Minimize the Ribbon” option found on the menu. Another way to access this menu is to right-click anywhere on the ribbon itself.

 

Need help or wondering if you should convert to Word? Then read Convert to Word – Why and How to Do It

 

10 – For those that tend to have multiple word documents opened at the same time, cycling back and forth through them can cost some time and effort. For a quicker way, simply press “Ctrl + F6” and you cycle through all the open word documents. To cycle back, use “Ctrl + Shift + F6.

 

 

File Formats For Saving Files In Microsoft Word

Microsoft Word
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In an earlier blog entry, we have talked about the file formats Microsoft Office programs can open. Included were Microsoft PowerPoint, Excel, Notepad, WordPad and of course the word processing flagship Microsoft Word.

Knowing what files you can open with few or no struggle at all in Word is useful, no question, but what about saving documents in Microsoft Word? There is a big list of file formats you can export or save your writing in. In this article, we plan to reveal them all.

 

Please note that these information represent the current standard as of Microsoft Office 365. They may not be accountable for earlier or newer versions of Microsoft Word.

 

Microsoft Word Formats

The first formats to have a look at are the default and standard document files provided by Microsoft Word. They can be regarded as Word’s “native” files. While some of these files differ due to the version of Microsoft Word you have, others serve different purposes.

 

DOC & DOCX

DOC files have been the standard document files to save your writing in Microsoft Word for a long time. It is compatible with versions of Microsoft Word from Word 97 up to Word 2003 for Windows.

DOCX is the XML-based format that is standard for versions Microsoft Word 2007 and newer.

Read more about the difference between DOC and DOCX.

 

DOT & DOTX

DOT and DOTX differ from the aforementioned document files in one crucial instance: they are template files. Documents saved as DOT or DOTX save content as well as layout and page settings, styles, shortcuts, and more, thus making it easier to start a new document with the exact same set-up.

DOT files are compatible with versions of Microsoft Word 97 up to Word 2003.

DOTX files, similar to DOCX, are based on XML. Those templates can be saved with Microsoft Word 2007 and newer.

 

DOCM & DOTM

Both DOCM and DOTM are similar to DOCX and DOTX respectively. They are both XML-based. However, saving in these formats preserves VBA macro code in either the document or document template.

These macros are only able to run in Word 2011, thus making this the version of Microsoft Word that allows you to save your writing as either DOCM or DOTM.

 

Other Text Formats

Other than Microsoft native document formats, you can save your writing in universally supported and common text formats as well. Those are the following:

 

TXT

TXT files are the “most basic” text files you can create. Text is saved in a plain format without any formatting or styles. This file type can be opened in all common text editors like NotePad.

Read more about why you may want to create a TXT file.

 

RTF

RTF files are similar to both DOC and TXT files. Text is saved with basic formatting however, setting it apart from the plain text version TXT. However, the formatting preserved in RTF files are not as advanced as those in DOC and DOCX.

Many other word processing programs are able to open RTF files.

 

PDF

PDF files are special in that they can not be further edited in common word processing software as Microsoft Word. Text saved as PDF, however, look exactly the same in every program they are opened with as they contain a fixed page layout. This format is especially useful when transferring writing from, e.g., Windows to Apple Mac computers or for printing.

 

Webpages

Another possibility for saving text in Microsoft Word is to save it as an executable webpage. There are two formats available for this.

 

HTM

HTM files save the contained text in the HTML format. Thus, the files can be executed in a web browser. Like PDF files, they look exactly the same on Windows and Apple computers.

Read more about reasons why you may want to save your documents as HTM(L).

 

MHT

When saving a document in the MHT format, it is optimized for display on the web as well. All page elements like images, tables and other graphics are included in one MHT file. The files use the MIME HTML Internet standard.

 

Markup Languages

Next to webpages, Microsoft Word is also able to save text in the markup language XML.

 

XML

XML files contain text translated into XML markup language. All formatting of the text is translated as well.

There are two versions of the XML file available for saving in Microsoft Word; one is compatible with Word 2003, one for Windows 2007.

 

Other

Next to these (more or less) document types available for saving, Microsoft Word is also capable of exporting writing in different file formats.

 

DIC

There are two versions of DIC files available. They are both linked to dictionary entries that are not contained or specified in the main dictionary of Microsoft Word.

One version of DIC files stores information about new words or terms that are not saved in the main dictionary.

The other version specifies the preferred spelling of words and terms. Saving them in this type of DIC will prevent Microsoft Word from marking correctly spelled words as incorrect. This is especially useful when it comes to the distinction between British and American English.

 

THMX

THMX files contain information about used fonts, color schemes, background settings and other formatting that belongs to a Microsoft Word page theme. In Word, you can choose between different themes under Home > Themes > Browse Themes. Thus, you can apply them to any page you are working on.

Popular Document Files & Their Differences

Document Files
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Sharing the written word has never been as easy as in the online world. Contracts, books, letters, thoughts, poems, notes… Whatever you want to write down, you can easily spread, send and share it over the internet. This is fairly easy, because most people are able to open, view, read or even edit the documents you send them. However, since there are many different kinds of documents, there may be some complications as well.

Sometimes, it may be important to convert a document file into another format to be able to open it. Or, you may want to convert the document before sending and sharing it so your friends, clients, boss, co-workers, or people on the internet in general can easily access it. If so, you have to be careful in choosing the perfect file format for your purpose because document files differ from one another in many respects.

In this article, we will provide you with an overview of the most popular document files. That way, it should be easy for you to choose the perfect format to save, send or convert your documents in and to.

 

Popular Document File Extensions

DOC and DOCX

One of the most popular and common document formats is the native format of Microsoft Word. Documents written and created in Word are typically saved as either DOC or DOCX depending on the Microsoft Office version you are using.

DOC and DOCX files can contain text and rich formatting as well as tables, images, and other objects. This makes them a preferable file format for different purposes that require a flexible way of formatting a document. From invoices or contracts with specific fields, to reports and essays containing graphs and tables, DOC and DOCX files provide a great way to express thoughts, present findings, and provide information.

Both files are able to be edited further, either by the original author or by the receiver. Furthermore, many programs are able to open DOC and DOCX files depending on their version. However, in some programs the formatting may change or images and tables may be displayed differently.

Read more about the difference between DOC and DOCX.

 

ODT

ODT files are similar to DOC and DOCX files. Yet, while the latter ones are native to Microsoft Word, ODT files are distributed under the open standard license and are thus native to many different open source word processing programs like OpenOffice and Libre Office.

Documents with the ODT extension can contain rich formatting, OLE objects, tables, graphs and images as well. They are common among many people and can be used for many different purposes like contracts, essays, reports, letters, and more.

ODT files can be edited by the original author as well as any receiving member. The format is also supported by other, non-open source programs like Microsoft Word which makes them very versatile. However, formatting and the overall display can be shifted or otherwise differ from the original formatting when opened with software that did not create the document.

 

RTF

RTF is the file extension for Rich Text Format documents. It was developed by Microsoft as well, but can be created using almost every other word processing program like Microsoft’s NotePad or OpenOffice Writer.

RTF files can contain basic text formatting. However, no images, videos or other files can be implemented in the document, only text. Thus, the file is applicable for all needs that do not include images but formatted text only, like letters, contracts, or invoices. Like all aforementioned document files, RTF files can be further edited.

The file format is highly compatible with almost every word processing software and thus not only wide-spread in the web and among users, but also easily distributed and shared.

 

TXT

The best known and most compatible document type is the TXT document. TXT files contain raw text and can be created with any if not all word processing programs.

TXT files do neither contain formatting nor images or other objects. They are basic documents, developed to store text only. This makes them perfect for data storage or quick and easy information exchange—especially across platforms.

These raw text files can be opened by almost all programs like Microsoft Word, Pages for Mac, LibreOffice LaTex, and more. Of course, TXT files can be further edited as well.

 

PDF

PDF files were developed by Adobe and differ greatly from the document files mentioned above in several aspects. Next to formatted text, PDFs can contain images, graphs, tables, and even 3D drawings. Sometimes, they consist of images and scanned pages only instead of an underlying text file. Mixtures of both are possible as well.

PDF formats are perfect for printing since they preserve the formatting of the file they were created out of. Similar to an image, the PDF contains a fixed layout and always looks the same, no matter which program, software or device is used to open it. Next to the cost-free Adobe Reader, many programs are able to open PDF files. There are apps for mobile devices, and most browsers support opening PDF files as well. Furthermore, most word processing programs are able to export documents in the PDF format.

Unless using a program that specifically allows the modification of PDF files, they are protected from further editing. Furthermore, PDF files can be secured using a password or even encrypted.

The common distribution as well as the fact that everyone will see a PDF in the same way make it a perfect file format for spreading, sending and sharing documents.

 

HTM and HTML

HTM and HTML are abbreviations most commonly associated with web addresses. However, documents can also be saved in this format. Most word processing programs are able to save formatted text, containing images, audio and other objects in the HTML or HTM format. They can be opened with any web browser and are handled like real or true websites, completely with embedded media and outgoing links.

 

PPT and PPTX

Contrary to the file formats mentioned above, PPT and PPTX are known as presentation files rather than documents. They are native to the Microsoft PowerPoint program and can include images as well as text, graphs, animations, tables, slide transitions and embedded videos and audio files. It is the most common file used for different kinds of presentations among smaller or bigger groups of people.

The slideshows created using PowerPoint can be opened by other, open source programs as well. However, slide transitions, animations, and the overall formatting as well as the overall display may differ form the original one when PPT or PPTX files are opened in programs like Libre Office.

Read more about the difference between PPT and PPTX.

Convert to Word – Why and How to Do It

convert to word
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Microsoft Word is the most widely used word processing platform in the world, as you would expect from a Microsoft product. It can be used in countries all over the world and can be used on both Windows devices as well as Apple. However, just because Word is so immensely popular doesn’t mean it is the only option. People who have never used anything except Word sometimes become confused and frustrated when they receive a file they want to open, only to find out that Word can’t open it. This is when it comes in handy to know how to take your document and convert to Word.

Many people who are new to using word processing platforms online become confused when they have problems opening a word processing file they’ve received. The problem is that each different type of word processing platform creates files that are a specific type of file, called a file extension. If you receive a file that Word is not set up to recognize, it can’t be opened. Fortunately, you can easily convert to Word so your computer can open it by using an online document converter.

We recently discussed several other options for word processing.  Even though Word is the most popular platform, there are many valid reasons that people use the other options. The two biggest reasons are money and convenience.

The reality is that the Microsoft products can be expensive. Granted, once you have them, they can be used for years, but they can cost a few hundred dollars at the initial purchase. Then, depending on what type of license you buy, you may need to buy the Office products again when you upgrade or replace your computer.  This can get expensive.

The other reason people use other types of word processors is due to convenience. If you just started using a new computer and it doesn’t have Word on it yet, you are likely to start using whatever word processing platform is available on the computer. Once you’ve started using those other platforms, it’s difficult to justify the expense of Word unless you’ve been having trouble.

Those are a few of the reasons some people are using other word processing platforms, but that doesn’t help you when you receive a file from someone who is using one of those platforms that your copy of Word doesn’t open. That is where you need to know how to use an online converter to convert to Word.

You can easily take your document, convert to Word by using one of the standard Word file extensions (.DOC or .DOCX). That converter tool simply takes the original file and converts it into something that is recognized by Word.

How to Convert to Word

Once you determine that you have a document that you need to convert to Word, you have to take the next step and actually do it.

The only tricky part is to find a good online file converter.  However, when you find a good one that has the features you need and has the ability to convert multiple types of documents, you’re ready to go.

All you have to do is tell the converter which document you want converted by browsing to it on your computer and making the selection. Then you just need to determine which of the Word extensions you want to use.  The document converter does the rest!