How To Recover Unsaved Documents

Recover Documents
Image by http://bit.ly/2bPAXLJ

Since school is starting again, we decided to provide you with a useful tip that, on more than one occasion, saved the author’s life already. Today, we will find out how to recover unsaved documents both in Microsoft Word and in the open source alternative LibreOffice. If at least one of the following scenarios never happened to you, you were really lucky.

  1. You’re writing a long essay. In the middle of writing, something happens. Your computer freezes, restarts, crashes. Or you accidentally close the document without saving your latest changes. In panic, you open the document again – and of course all your latest changes, all the text you worked so hard on, is gone.
  2. You’re finished writing and want to save your document. You choose the correct folder and give it a name. Accidentally, you overwrite a document with the same name in the folder. It is gone now…

Sounds familiar? Then this article is for you! And even if you didn’t experience something like this until now, hey, it’S never too late to be prepared!

 

Recover Unsaved Documents

There are different strategies and possibilities how to recover an unsaved document, depending on what happened and the settings of your word processing software. We divided this article in how to save lost documents in Microsoft Word and LibreOffice Writer respectively. Just scroll to the section that concerns your word processor of choice.

 

LibreOffice Writer

LibreOffice is an open source alternative to Microsoft’s Office Suite. It is a fork of the formerly popular OpenOffice, but over the recent years, it developed a lot better and more successful than the program it was based on.

For more information, read Microsoft Word vs. OpenOffice vs. LibreOffice.

 

Before we check out how to recover unsaved documents in LibreOffice, lets have a look at some settings and parameters that you should toggle in your LibreOffice Writer installation. They will make it a lot easier to recover documents.

First of all, make sure that LibreOffice is saving backup copies of your documents. After opening Writer, go to Tools → Options → Load/Save → General. There, make sure to check the box next to “Always create backup copy“. To find the folder where your backup copies are stored, go to Tools → Options → LibreOffice → Paths. Under “Backup” you will find where the programs stores the backup copies.

OC_LibreOffice_Settings01

Likewise, you should enable the option “Save AutoRecovery information every n minutes“. The smaller the number, the more frequent your document is backed up. You can find this setting under Tools → Options → Load/Save → General as well.

OC_LibreOffice_Settings02

 

Now, when you deleted your file, it may be that the backup copy is still available. Go to your Backup folder and find the .bak file of the document you accidentally deleted. This file can be easily opened with LibreOffice Writer and saved as an ODT file again.

OC_LibreOffice_Backup1

These backup files are created depending on the AutoRecovery settings you made before. Furthermore, it appears that you have to at least have saved the document once after creating it for a backup to be created of it. The .bak file will contain the last version of the file before you saved it again.

 

Microsoft Word

Microsoft word provides files for AutoRecovery as well. Here, we will have a look how to recover this data in Microsoft Word 2013.

 

After opening Word, go to File → Open →Recent Documents. If you scroll down, you can click on “Recover Unsaved Documents” which will hopefully bring back the one you were looking for.

Alternatively, you can search for .asd files, which are the AutoRecovery files of Word. They can, after being located, be opened in your Microsoft Word installation.

How To Save Different Document File Formats

Document
Image by http://bit.ly/1PETswU

There are many different document file types out there and not all of them work the same way. Opening a PAGES document on a Windows computer is bothersome and sending Microsoft Word documents is not advised because everyone can easily edit them.

In earlier articles, we have talked a lot about the how and why you may need to convert or save your documents into or as a different file format. To freshen up your memory, here’s our list of popular document file formats. Now, lets have a practical look at how you can save your documents in different formats easily with the programs you are already using!

 

How To Save Document In Different File Formats

Oftentimes, it is not necessary to download and install many different programs just to save or export your documents in another format. Many popular text editing programs already allow you to save your writing in another format than the ones native to the program. We have picked the four most popular text editing programs from different office suites to show you how to!

At the end of the article you will find a comparative table of file types that can be saved using the single programs.

 

Microsoft Word

Microsoft Word is one of the most versatile text editing programs when it comes to saving files in different formats. For exhaustive information about all the single formats, check out this article of file formats for saving in Microsoft Word.

How to:

  1. Go to the File menu and there to Save As
  2. In the box, enter a file name for your document
  3. Click on the Format pop-up menu to find all the files you can save your file as
  4. Choose the one you want and click Save

Microsoft Word also allows you to change the default file format it saves documents in. To change this, open the Save As box once more and click on Options. Click on the Save Word files as pop-up menu and choose the format you want to have set as a default. Don’t forget to save your changes.

 

Apple Pages

Apple users are more familiar with the Pages text editing program (even though there is a Microsoft Word version for Apple Mac computers). The selection of formats to save as is not as big, but there is still enough variety.

How to:

  1. Go to the File menu and there to Export To
  2. There you can choose the individual file format
  3. Afterwards, you can select different settings depending on your choice
  4. Enter the file name and some tags (optional)
  5. Choose the folder where you want to save your document and click on Export

 

OpenOffice / LibreOffice

OpenOffice and LibreOffice are the open source equivalents to Microsoft’s Word program. The functions, features and commands are very similar to those of Word. While saving in a Word document is also possible, these open source alternatives introduced a new and open standard document format as well: ODT

How to: 

  1. Go to the File menu and there to Save As
  2. In the box, enter a file name for your document
  3. Click on the Format pop-up menu to find all the files you can save your file as
  4. Choose the one you want and click Save

Saving as PDF, however, is a bit different:

  1. Go to the File menu and there to Export as PDF
  2. Change the settings according to your wishes, then click on Export
  3. In the box, enter a file name for your document and click on Save

A quick way to do so is to simply press the “Export as PDF” button in your taskbar as well. You can find it next to the Print buttons:

SaveAsPDF

Furthermore, with LibreOffice and OpenOffice you can export your documents into other file formats like images as well:

  1. Go to the File menu and there to Export As
  2. In the box, enter a file name for your document
  3. Click on the Format pop-up menu to find all the files you can save your file as
  4. Choose the one you want and click Save

This allows you to export your writing into PNG and JPEG and JPG as well.

 

Document.Online-Convert.com

If your program still isn’t saving in the format you wish, you can always go to document.online-convert.com and convert your documents, images or other media into different document and ebook types.

 

Overview

Microsoft Word Apple Pages Open Office/Libre Office Online-Convert.com
Native Formats

  • DOC & DOCX
  • DOT & DOTX
  • DOCM & DOTM

Other Text Formats

  • TXT
  • RTF
  • PDF

Webpages

  • HTM
  • MHT

Markup Languages

  • XML

Other

  • DIC
  • THMX
Native Formats

  • PAGES

Other Text Formats

  • DOC & DOCX
  • TXT
  • PDF

Ebook

  • EPUB
Native Formats

  • ODT
  • OTT
  • FODT
  • UOT

Other Text Formats

  • DOC & DOCX
  • DOT
  • TXT
  • RTF
  • PDF

Webpages

  • HTML

Markup Languages

  • XML
Text Formats

  • DOC & DOCX
  • ODT
  • TXT
  • RTF
  • PDF

Webpages

  • HTML

Ebook

  • AZW
  • EPUB
  • FB2
  • LIT
  • LRF
  • MOBI
  • PDB
  • TCR

Other

  • PPT & PPTX

File Formats For Saving Files In Microsoft Word

Microsoft Word
Image by Quinn Dombrowski http://bit.ly/1voIkjv

In an earlier blog entry, we have talked about the file formats Microsoft Office programs can open. Included were Microsoft PowerPoint, Excel, Notepad, WordPad and of course the word processing flagship Microsoft Word.

Knowing what files you can open with few or no struggle at all in Word is useful, no question, but what about saving documents in Microsoft Word? There is a big list of file formats you can export or save your writing in. In this article, we plan to reveal them all.

 

Please note that these information represent the current standard as of Microsoft Office 365. They may not be accountable for earlier or newer versions of Microsoft Word.

 

Microsoft Word Formats

The first formats to have a look at are the default and standard document files provided by Microsoft Word. They can be regarded as Word’s “native” files. While some of these files differ due to the version of Microsoft Word you have, others serve different purposes.

 

DOC & DOCX

DOC files have been the standard document files to save your writing in Microsoft Word for a long time. It is compatible with versions of Microsoft Word from Word 97 up to Word 2003 for Windows.

DOCX is the XML-based format that is standard for versions Microsoft Word 2007 and newer.

Read more about the difference between DOC and DOCX.

 

DOT & DOTX

DOT and DOTX differ from the aforementioned document files in one crucial instance: they are template files. Documents saved as DOT or DOTX save content as well as layout and page settings, styles, shortcuts, and more, thus making it easier to start a new document with the exact same set-up.

DOT files are compatible with versions of Microsoft Word 97 up to Word 2003.

DOTX files, similar to DOCX, are based on XML. Those templates can be saved with Microsoft Word 2007 and newer.

 

DOCM & DOTM

Both DOCM and DOTM are similar to DOCX and DOTX respectively. They are both XML-based. However, saving in these formats preserves VBA macro code in either the document or document template.

These macros are only able to run in Word 2011, thus making this the version of Microsoft Word that allows you to save your writing as either DOCM or DOTM.

 

Other Text Formats

Other than Microsoft native document formats, you can save your writing in universally supported and common text formats as well. Those are the following:

 

TXT

TXT files are the “most basic” text files you can create. Text is saved in a plain format without any formatting or styles. This file type can be opened in all common text editors like NotePad.

Read more about why you may want to create a TXT file.

 

RTF

RTF files are similar to both DOC and TXT files. Text is saved with basic formatting however, setting it apart from the plain text version TXT. However, the formatting preserved in RTF files are not as advanced as those in DOC and DOCX.

Many other word processing programs are able to open RTF files.

 

PDF

PDF files are special in that they can not be further edited in common word processing software as Microsoft Word. Text saved as PDF, however, look exactly the same in every program they are opened with as they contain a fixed page layout. This format is especially useful when transferring writing from, e.g., Windows to Apple Mac computers or for printing.

 

Webpages

Another possibility for saving text in Microsoft Word is to save it as an executable webpage. There are two formats available for this.

 

HTM

HTM files save the contained text in the HTML format. Thus, the files can be executed in a web browser. Like PDF files, they look exactly the same on Windows and Apple computers.

Read more about reasons why you may want to save your documents as HTM(L).

 

MHT

When saving a document in the MHT format, it is optimized for display on the web as well. All page elements like images, tables and other graphics are included in one MHT file. The files use the MIME HTML Internet standard.

 

Markup Languages

Next to webpages, Microsoft Word is also able to save text in the markup language XML.

 

XML

XML files contain text translated into XML markup language. All formatting of the text is translated as well.

There are two versions of the XML file available for saving in Microsoft Word; one is compatible with Word 2003, one for Windows 2007.

 

Other

Next to these (more or less) document types available for saving, Microsoft Word is also capable of exporting writing in different file formats.

 

DIC

There are two versions of DIC files available. They are both linked to dictionary entries that are not contained or specified in the main dictionary of Microsoft Word.

One version of DIC files stores information about new words or terms that are not saved in the main dictionary.

The other version specifies the preferred spelling of words and terms. Saving them in this type of DIC will prevent Microsoft Word from marking correctly spelled words as incorrect. This is especially useful when it comes to the distinction between British and American English.

 

THMX

THMX files contain information about used fonts, color schemes, background settings and other formatting that belongs to a Microsoft Word page theme. In Word, you can choose between different themes under Home > Themes > Browse Themes. Thus, you can apply them to any page you are working on.

Popular Document Files & Their Differences

Document Files
Image by StartupStockPhotos http://bit.ly/1JkEeer

Sharing the written word has never been as easy as in the online world. Contracts, books, letters, thoughts, poems, notes… Whatever you want to write down, you can easily spread, send and share it over the internet. This is fairly easy, because most people are able to open, view, read or even edit the documents you send them. However, since there are many different kinds of documents, there may be some complications as well.

Sometimes, it may be important to convert a document file into another format to be able to open it. Or, you may want to convert the document before sending and sharing it so your friends, clients, boss, co-workers, or people on the internet in general can easily access it. If so, you have to be careful in choosing the perfect file format for your purpose because document files differ from one another in many respects.

In this article, we will provide you with an overview of the most popular document files. That way, it should be easy for you to choose the perfect format to save, send or convert your documents in and to.

 

Popular Document File Extensions

DOC and DOCX

One of the most popular and common document formats is the native format of Microsoft Word. Documents written and created in Word are typically saved as either DOC or DOCX depending on the Microsoft Office version you are using.

DOC and DOCX files can contain text and rich formatting as well as tables, images, and other objects. This makes them a preferable file format for different purposes that require a flexible way of formatting a document. From invoices or contracts with specific fields, to reports and essays containing graphs and tables, DOC and DOCX files provide a great way to express thoughts, present findings, and provide information.

Both files are able to be edited further, either by the original author or by the receiver. Furthermore, many programs are able to open DOC and DOCX files depending on their version. However, in some programs the formatting may change or images and tables may be displayed differently.

Read more about the difference between DOC and DOCX.

 

ODT

ODT files are similar to DOC and DOCX files. Yet, while the latter ones are native to Microsoft Word, ODT files are distributed under the open standard license and are thus native to many different open source word processing programs like OpenOffice and Libre Office.

Documents with the ODT extension can contain rich formatting, OLE objects, tables, graphs and images as well. They are common among many people and can be used for many different purposes like contracts, essays, reports, letters, and more.

ODT files can be edited by the original author as well as any receiving member. The format is also supported by other, non-open source programs like Microsoft Word which makes them very versatile. However, formatting and the overall display can be shifted or otherwise differ from the original formatting when opened with software that did not create the document.

 

RTF

RTF is the file extension for Rich Text Format documents. It was developed by Microsoft as well, but can be created using almost every other word processing program like Microsoft’s NotePad or OpenOffice Writer.

RTF files can contain basic text formatting. However, no images, videos or other files can be implemented in the document, only text. Thus, the file is applicable for all needs that do not include images but formatted text only, like letters, contracts, or invoices. Like all aforementioned document files, RTF files can be further edited.

The file format is highly compatible with almost every word processing software and thus not only wide-spread in the web and among users, but also easily distributed and shared.

 

TXT

The best known and most compatible document type is the TXT document. TXT files contain raw text and can be created with any if not all word processing programs.

TXT files do neither contain formatting nor images or other objects. They are basic documents, developed to store text only. This makes them perfect for data storage or quick and easy information exchange—especially across platforms.

These raw text files can be opened by almost all programs like Microsoft Word, Pages for Mac, LibreOffice LaTex, and more. Of course, TXT files can be further edited as well.

 

PDF

PDF files were developed by Adobe and differ greatly from the document files mentioned above in several aspects. Next to formatted text, PDFs can contain images, graphs, tables, and even 3D drawings. Sometimes, they consist of images and scanned pages only instead of an underlying text file. Mixtures of both are possible as well.

PDF formats are perfect for printing since they preserve the formatting of the file they were created out of. Similar to an image, the PDF contains a fixed layout and always looks the same, no matter which program, software or device is used to open it. Next to the cost-free Adobe Reader, many programs are able to open PDF files. There are apps for mobile devices, and most browsers support opening PDF files as well. Furthermore, most word processing programs are able to export documents in the PDF format.

Unless using a program that specifically allows the modification of PDF files, they are protected from further editing. Furthermore, PDF files can be secured using a password or even encrypted.

The common distribution as well as the fact that everyone will see a PDF in the same way make it a perfect file format for spreading, sending and sharing documents.

 

HTM and HTML

HTM and HTML are abbreviations most commonly associated with web addresses. However, documents can also be saved in this format. Most word processing programs are able to save formatted text, containing images, audio and other objects in the HTML or HTM format. They can be opened with any web browser and are handled like real or true websites, completely with embedded media and outgoing links.

 

PPT and PPTX

Contrary to the file formats mentioned above, PPT and PPTX are known as presentation files rather than documents. They are native to the Microsoft PowerPoint program and can include images as well as text, graphs, animations, tables, slide transitions and embedded videos and audio files. It is the most common file used for different kinds of presentations among smaller or bigger groups of people.

The slideshows created using PowerPoint can be opened by other, open source programs as well. However, slide transitions, animations, and the overall formatting as well as the overall display may differ form the original one when PPT or PPTX files are opened in programs like Libre Office.

Read more about the difference between PPT and PPTX.

Why You Should Convert Your Job Application To PDF

Job Application
Original image by Trudi1 http://bit.ly/1NIEZTI

When writing your job application, your mind is full of formulations, important dates, and weighing up your skills and qualifications. The format in which you should save your resume and cover letter is often a mere afterthought. This is wrong! If you send your resume in a format that may not only be difficult but maybe even impossible to open by the employer, your application will most probably wander into the trash bin unread.

Choose The Best File Format For Your Job Application

In rare cases, especially when applying for a job online, there are strict instructions and information about the file format an employer expects to receive your application in. The rule of thumb is, of course, to follow the directions and requirements by your future employer.

Most employers request a resume and cover letter in the PDF or Microsoft Word (DOC) format. However, some ATS’ (Applicant Tracking Systems) may not be compatible with PDF documents. Thus, following the instructions given in the respective job offer is vital. If a job offer is unmistakably asking for your resume to be hand in as a RTF, then do not hand it in in any other document file format!

There is also a difference in how you are asked to submit your application that may determine the file format. Whether you are asked to upload your application, send it via email, or post it online can determine the file format you should use. In most cases in which you are asked to upload or post your resume, detailed instructions are given though. Follow them strictly! Otherwise, your resume will most likely not even be looked at because it either doesn’t meet the style requirements for the ATS or is simply impossible to open.

Editable Document File Formats

Depending on the word processing software you use, the default format in which you save your documents is determined. The newer versions of Microsoft Word save documents in the DOCX format, while open source software like OpenOffice or LibreOffice use the equally open source format ODT. Sending your files in these formats can be highly problematic for your employers though!

Most ATS do not handle DOCX documents very well, and the conversion of ODT files is often not good, messing with your formatting, style, and overall readability. So, instead of using one of these formats, saving your documents as DOC is highly advised – especially if you seek to edit them later on again. Documents with the DOC extension are manageable by older and newer versions of Microsoft Word as well as the open source alternatives.

To save your document in the DOC format, you can either choose it from the list of file formats available in your word processing program of choice, or easily convert your existing documents using an online DOC converter.

Convert To PDF

PDFHowever, even when using Word’s DOC format, it is not guaranteed that there will be no complications. Not every Microsoft Word version accepts and opens DOC formats correctly, and there could be problems and errors while printing. Furthermore, the files are much bigger compared to other formats and could thus lead to problems regarding email attachment restrictions as well as the maximum file size for uploading. They are also regarded as security hazard by some systems since they can contain executable code within their coding.

Unless you have specific requirements given in the job offer or by the employer, you should thus consider a versatile format that contains fixed formatting, is readable by most programs, systems, and computers, and supports a good transition for printing. The solution thus is: PDF.

Since job applications do not have to be edited by your potential new employer, the one point that is often denoted as the PDF’s weak point does not bear any consequences. Quite contrary, all the advantages of the PDF speak for it’s usage as the number one go-to file for your job application:

  • The document preserves the exact same formatting, no matter on which computer or device it is opened.
  • PDF’s are perfectly supported by most printers, giving you the best possible outcome if you or your employer need to print your resume.
  • The Adobe Acrobat Reader is a free program for download, and thus accessible by many to view your PDFs. However, there are other free programs that handle PDFs as well, making it the one format that can be opened across all kinds of operating systems and devices.
  • You can create a PDF out of many different document files like DOC, DOCX, RTF, TXT, ODT, and more! One easy way to do it is to use an online PDF converter since converting will NOT alter or delete your original file.

No Problems With Your Job Application

By choosing PDF as your go-to format to save and send or hand in your job application, you can (almost) not go wrong. However, the most important thing to keep in mind is to follow instructions if they are given.

Now, all your application has to do is to win your potential new employer over with it’s content!

Open Apple PAGES Files Without iWork

iWork
Original image by Renato Mitra http://bit.ly/1JMSjqv

Different word processing software produce different document files with different file extensions. From Microsoft Word we all know DOC and DOCX, and the open source programs use files with the ODT extension. Yet, users of Apple Mac computers or devices running with the OS X also know one more: PAGES.

The native Mac word processing program Apple Pages allows you to save documents in the PAGES format. However, opening such files when you don’t have Pages on  your MAc or iWork on your computer is difficult. While the Pages program is able top open Microsoft Word’s DOC and DOCX files, you can not open PAGES documents in Word.

If you received a PAGES document from an Apple user, or want to open your PAGES text file on another computer, we can show you how to easily open them without having to install iWork!

PAGES to HTML

Every PAGES document file also contains a text file of the stored information. With a little trick, this embedded file can be extracted in a few simple steps. Depending on your PAGES document, it can be a PDF or XML document.

1. Navigate to your PAGES document. Change the file extension from .pages to .zip and confirm that you want to make this change. This will change not only the way your computer will handle the file, but also it’s icon.

PAGES

2. Extract the the newly created zip folder. It will have the same name as the previous PAGES document. Open the extracted folder. There, you will find several folders. I found the document with the content information in a folder called “word”. It is called “document.xml”.

002

3. You can open the XML document in a text processing program or browser. However, this will result in a document containing all the html and xml tags. To prevent this, rename the file from .xml to .html

PAGES

4. Now, you can open the document in a browser. The tags will be gone and only the extracted text will be left.

5. If you found a PDF document instead of a XML text file, you can use it directly. If you want to use the text further, you can also convert the PDF to DOC or another document file.

 

How To Convert PDF To Word

PDF to WordOn the section of Online-Convert.com that holds all our document converters, you can find many tools to convert your text files into different formats. No matter whether you are using Microsoft Word, OpenOffice, or another word processing program, on Document.Online-Convert.com you can convert files to DOCX, ODT, RTF, PDF, and more.

There are many reasons for why you may want to convert your documents to one of the available formats. We have already talked about some of the conversions you may want to conduct:

However, today’s article and the attached video tutorial will tell you why you may want to convert PDF documents into a Microsoft Word file.

Online PDF To Word Converter

The PDF to Word conversion is a good way to extract text from a static and non-editable document for further usage. Text passages can be copied from PDF documents that were based upon text documents (contrary to scanned images), however, formatting is oftentimes lost, and longer PDFs can become a nuisance to copy page by page or even paragraph by paragraph.

Converting the whole file into an editable Word document is the more elegant, faster, and less unnerving solution. All you have to do is to choose the Word document converter you need. While computers with older versions of Windows and the according Windows Office suite, may still require to convert to the DOC format, newer versions often choose DOCX instead.

DOCXThe DOCX format succeeded the older Word format. Unlike DOC, DOCX files can be opened more easily in other programs than Microsoft Words, which makes spreading and sending them easier and more approachable. It also manifests the Microsoft Office Open XML standard.
More information about the difference between DOC and DOCX can be found in this article.

PDF to Word only for unprotected PDF files

PDFThis kind of conversion works well with unprotected PDF files. Oftentimes, PDF files are former Word or OpenOffice documents that were saved in the PDF format for better handling and formatting reasons. Such files can easily be converted “back” into the Word formats DOC or DOCX. If the PDF in question contains images, they are imported into the Word document as normal document images. It may be that the formatting needs a bit of adjustment after the conversion though, but the major formatting will remain the same as in the PDF.

Unfortunately, DRM protected PDF files can not be converted. The DRM protection method prevents the conversion process from taking place. If you are the owner of the protected PDF file, make sure to remove the protection before converting your PDF into Word.

However, depending on the complexity of your PDF, it can always happen that formatting errors or other minor problems occur during the conversion.

Different source formats for conversion to Word

Of course the conversion to Word is not limited to PDF files as the source file format only. PDF conversion to Word makes documents editable again, but it can also come in handy when someone sent you a file Microsoft can’t open without producing errors (either in formatting or displaying a list of nonsense symbols). The open standard format ODT as well as Word Perfect’s WPD files can be converted into DOC or DOCX with a few clicks.

When it comes to PDF to Word conversion, however, it’s advised to use the DOC file format instead of the newer, XML supporting DOCX.

Let us show you how easy it really is!

How Do You Convert PDF To Word

This short video tutorial shows you how to convert from PDF to Doc. Underneath, you will also find a quick how-to in written form. The best about it all? The PDF to Word converter is part of the free features of online-convert.com!

Go to Online-Convert.com and choose the DOC or DOCX converter from the list of document converters. These are the common Microsoft Office text document formats. Of course you can also convert it to the open standard format ODT, if you are using LibreOffice or OpenOffice instead.

PDF to Word

Click on “Choose File” if you have the PDf stored on your hard drive. As an alternative, you can enter the URL of a PDF that is saved on the internet, or upload a PDF document from your Dropbox.

Click on “Convert File”. The conversion process starts now. Depending on how big your file is, this may take a few seconds.

PDF to Word

The successfully converted Word document will be stored on your hard drive in the usual folder for downloaded items. However, you can also choose to upload the file to your Dropbox or Google Drive.

PDF to Word

If you open the DOCX file now alongside with the PDF, you will see that there is almost no difference between the two documents.

However, since DOC is a “discontinued” file format, it may happen that formatting errors occur in the text, or that the alignment of pictures can change. However, that’s the good thing about converting to DOC: you can easily make these minor adjustments in Word! Anyways, the most important thing is the correct transfer of the text content of the file.

PDF to DOC


Icons from Treetog ArtWork on iconarchive.com

 

How To View All Kinds Of Files Without Installing Anything

Did you know that there are several options on how to view all kinds of Files without having to install the specific program needed? Yes, even programs that are capable of opening and displaying different kinds of files mostly require download and installation – if not even a purchase!

Open Anything
Image by Tripp http://bit.ly/1HblqPL

Thus, we have collected a view websites that allow you to view different kinds of audio, document, eBook, spreadsheet, image, or presentation files online. Oftentimes, you are sent a file that you can not open with the programs available on your computer – may it be an Apple pages document that you can’t open in Microsoft Word, or a RAW camera image.

Furthermore, most of these pages do not even require you to register or log in to use them. The service is completely for free.

ThinkFree Online

ThinkFree Online is a tool especially useful for users of Apple Macs or platforms without the installation of the Microsoft Office Programs. The site allows you to open all kinds of Microsoft Office files of 2003 and 2007 like DOC, DOCX, XLS, or PPT.

Furthermore, you are able to use a DOC, XLS, and PPT editor on the website. By creating a free account, it is also possible to store your documents and spreadsheets on your account.

Unfortunately, the site is limited to processing Microsoft Office files only, however the support provided is very reliable.

ThinkFree

rollMyFile

rollMyFile is a very versatile online file viewer. They claim to support over 500 different file types, ranging from documents and spreadsheets, to images and even eBooks. The handling of the website is very easy as well, since you can simply drag & drop the file you want to open on the home page. rollMyFile is supported by the most common browsers like Opera, Safari, Firefox, or Google Chrome.

With a paid subscription, the user is able to edit the files uploaded and save those changes to, e.g., Google Drive or Drop Box.

However, there are still many files, especially media files or raw image files from DSLR cameras, that can not be opened by the service.

rollMyFile

Convert your Files

Another option to view any kind of file that has been sent to you or that you found on your hard drive is to convert them into formats your computer, tablet, or mobile phone is able to open and display. Just as with the two services mentioned above, no installation of a program to your computer or phone is needed, however, the converted file will have to be either downloaded on your hard drive or stored on a cloud storage service.

The possibilities are almost endless though. Usually not supported RAW camera files like NEF or CR2 can be converted to JPG, 3GP or other more “exotic” video files can be converted to MP4, and eBooks and all kinds of documents can easily be converted to PDF.

OnlineConvert

Convert Websites to Text or Image

There are many different reasons for why you may want to convert a website into some other form of file – and the possibilities are just as numerous. The easiest way is to convert the designated website in a format best suited for your purpose though. Besides, it’s easy AND free!

No matter if you seek to print out information gathered from the internet, or need a complete website scan quick and easy for a presentation, a conversion will provide the result within seconds. Furthermore, you can create screenshots of a website, or even turn the written website content into audio.

How does it work?

All you need for these conversions is the URL to the website you want to convert, for example to this Wikipedia Article, and the correct converter for your purpose. On the page of the converter, the URL can be entered or pasted into the appropriate field. Then, all you got to do is hit “Convert File” and wait.

Convert Websites

For a complete representation of the website, containing images and formatting, and ready to be printed, a PDF conversion using a PDF converter would be the best.

To get text that is editable, the website should be converted to DOC, DOCX, or ODT instead.

Convert Websites
Converted to: PDF | DOCX

Quick screenshots of websites can be done in any image format in case you do not need a print-ready version or editable text. Contrary to taking an “usual” screen shot, converting an URL to JPG, for example, will result in a capture of the whole website, not only the visible part!

Convert Websites
JPG conversion of a whole page

 

Document Files Microsoft Windows Programs can open

Microsoft Word
Image by Quinn Dombrowski http://bit.ly/1voIkjv

In a former blog post we have looked at all kinds of media files that can be opened by programs that come with Microsoft Windows like the Movie Player or Photo Viewer. Today, our focus is on document and spreadsheet files that are native to the Microsoft Office Suit or can at least be opened by these Windows programs.

So, even when you are using another Open Source Office Suit, people using Microsoft Word or Excel may be able to open the native files you send them.

For this, we will focus on the newest Microsoft Office Suit programs as well as WordPad and NotePad.

Word

Microsoft Word is, by far, the most well known word processing software there is today. The first files listed are all native to Microsoft Word 2013 or earlier versions:

  • DOC, DOM, DOCX
  • DOT, DOTM, DOTX
  • WPS (from Microsoft Works)

The following files can be opened in Word as well:

  • HTM, HTML
  • PDF
  • RTF
  • TXT
  • XML, XPS

This last file listed is native to other text programs but that can be opened in Word nevertheless. Yet, formatting and styles are often differently stored across the files, thus it may happen that the formatting looks different when opening such files in Word.

  • ODT

WordPad

Replacing Microsoft Write, WordPad is a less versatile word processing software that comes with the Windows installation package. Editing and applying basic formatting to texts is possible with this program as well.

  • RTF
  • TXT
  • DOCX (earlier versions could also open DOC)
  • ODT

NotePad

The most basic text editing program that is meant to edit, save, and make use of basic text without formatting is Microsoft’s NotePad. It’s especially neat and functional when creating webpages since the resulting files can be stored using various codes like Unicode or UTF-8.

  • TXT
  • HTM, HTML

Excel

Excel is a spreadsheet processing program that allows you not only to create tables and graphs, but also to conduct basic and even advanced calculations. Again, first listed are the native files that can be produced by using Microsoft Excel 2013 and earlier versions:

  • XLA, XLAM
  • XLS, XLSB, XLSM, XLSX
  • XLT, XLTM, XLTX
  • XLW

The following (spreadsheet) files can be opened by Excel as well:

  • CSV
  • HTM, HTML
  • PDF
  • TXT

This open source produced file type can be opened in Excel as well, yet the formatting may look different:

  • ODS

PowerPoint

Native file formats produced by this presentation software include:

  • POT, POTM, POTX
  • PPA, PPAM
  • PPS, PPSM, PPSX
  • PPT, PPTM, PPTX

Also, the following files, even including image and video files, can be opened in PowerPoint:

  • BMP, GIF, JPG, PNG, TIF, WMF
  • MP4, WMV
  • PDF
  • RTF
  • XML, XPS

The open source file used for storing presentations that can be opened by PowerPoint is:

  • ODP

Unfortunately, while the support of files produced by most open source programs is given, neither Word, Excel, and PowerPoint, nor WordPad or Notepad support opening native Mac files – at least not without having to install various plugins. In this case, it is advised to convert the files in question (e.g. KEY or PAGES) into a supported document format.