The Differences Between Lossless And Lossy Compression

The Differences Between Lossless And Lossy Compression
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The amount of files and data a person can accumulate over a period of time, can quickly fill out their hard drives or cloud storage space. Because of that, many people have to look for ways to reduce the amount of space those files are taking up. Since deleting those files, is often not an option, resorting to file compression is another alternative. However, before you begin to convert your files, or compress them, you need to know about the methods available. In addition, when sharing files via email, messages or social media, being able to compress the files is crucial and beneficial. Not just for the person sending the files, but the for the person receiving them as well. This is why knowing the differences between lossless and lossy compression, is very important.  

 

 

 

File Compression

 

One of the best things about file compression, is that you can compress images, music or video files easily. In the day and age where there is so much information available on the internet, the amount of data we download, send, or save, can take up lots of space. Luckily, people can choose to compress their files as a means not only save space, but to make it easier to share those files as well. Still, when it comes to file compression, it is very important to know and understand the differences between the types of formats available. The reason for this is because choosing the wrong format, can end up rendering a file obsolete in several ways. For one, it can ruin the file’s original quality. Secondly, compressing it in the wrong format, can end up making the file size immensely larger.

 

Don’t miss reading about the many Dangers Of Downloading Free Files From The Internet

 

Lossless And Lossy Compression

 

So what are lossless and lossy compression, and what are the differences? Lossless and lossy compression are characterizations which are used to explicate the distinction between two file compression formats. One (lossless) allows for all of the original data to be recovered whenever the file is uncompressed again. The other (lossy) works differently since it ends up eliminating all the “unnecessary” bits and pieces of information in the original file to make it smaller when compressed. The question some people often ask is how can I choose between the two, or when? The answer to that question, largely depends on several factors. One, is the size and type of file you want to compress or convert. Secondly, the amount of space available, as well as the amount of space you want to save.

 

Lossy File Compression

 

While lossy file compression are mostly associated with image files, it can also be used for audio files. Files such as MP3s, MP4s, and AAC files, or images such as JPEGs, are usually compressed in the lossy format. Whenever you choose to compress a file using the lossy format, many of the redundant information in the files, are eliminated. Because of that, lossy compression tends to be used whenever people are reducing the size of a bitmap images, or other files. This does not mean that lossy file compression does not work very well when it comes to reducing and preserving files from their original state. In fact, an original image which has been compressed using lossy format, will retain about 80% of it’s original quality. For audio files, such as a MP3, the reduction of the original file can be reduced to about one tenth, while almost sounding identical.

 

Lossless File Compression

 

Unlike lossy file compression, using the lossless format can end up reducing a file’s size without any loss of the original quality. With new compression algorithms available now, lossless compressed files are preserved better than ever before. Using lossless compression to compress a file, will rewrite the data in the same manner as that of the original file. However, audio and image files compressed using lossless compression, will tend to be larger in size than that of lossy.

 

You may also want to check out – FAQ – What Is There To Know About Archive Files?

 

Choosing Between The Two

 

If you are trying to decide between which two methods to choose for compressing your files, the answer depends on several factors. If you are willing to accept minor losses of a file’s original quality as a means to compensate for saving space, then you can choose lossy compression. However, if you are not that really concerned about space, or want to keep your file in its original state, then lossless is your best option. Many experts agree that if you have the space, then going with lossless is recommended. The reasons for choosing to compress files using lossless compression are several. For one, after the file has been compressed using the lossless format, it can be restored or converted again back to the original state without any losses. In addition, lossless compression, allows the original data to be completely and fully reconstructed from the original compressed data afterwards.

In the end, choosing between the two also depends on the types of files as well as the space available. For photos, going with the lossy compression is an option. But for audio and video files, lossless is better.

 

Microsoft Word vs. OpenOffice vs. LibreOffice

Office Suit
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With the regained trust in Microsoft and Windows 10, there is some debate about which programs should be used for your everyday computer needs. Should you still use OpenOffice as your go-to office program suite? Or is, with the upgrade, Microsoft Word the better alternative again? What about LibreOffice?

Lets have a look at what the future may bring for the office suite you want to put your trust in.

 

Microsoft Office And Company

Slowly but surely, the number of people that permanently switch to Windows 10 is rising. We can only speculate about the reasons, which can range from being annoyed by the constant pop up upgrade prompt, the improvement the operating system had gone through since the launch of Windows 10, or the overall trust customers start to put into Microsoft’s newest product. Another valid reason, however, could be that the free upgrade to Windows 10 is only available until July 29, 2016! Until then, your system should have been upgraded to Windows 10. Otherwise, you will have to buy it like any other operating system in the past.

Along with the upgrade, I have stumbled about many questions put out into the web of people that consider switching (back) to the Microsoft Office suite. With it’s no less versatile “cousins” out there, OpenOffice and LibreOffice, it is not mandatory to use the Microsoft native office programs. The two aforementioned ones come with basically the same features as Microsoft Word, Excel, PowerPoint and company and even Google has put out their own rivaling office applications in the form of Google Docs, Sheets, Slides and more.

 

The bigger the choice, the bigger the torment.

 

To start of the little forecast of what may be the best choice for you, lets start with a comparison of those three major office suites as well as the services provided by Google:

Office Suite Programs Operating System License & Price Online Availability
Microsoft Office
  • Word processing
  • Spreadsheets
  • Presentations
  • Note taking
  • Desktop Publishing
  • Database management

Separate:

  • Diagrams
  • Vector image editor
  • Windows
  • Partially
    • OS X
    • Linux

Propretary license

89.95 – 679.95 USD

Office Online
Apache Open Office
  • Word processing
  • Spreadsheets
  • Presentations
  • Diagrams
  • Desktop publishing
  • Database management
  • Vector image editor
  • Windows
  • Mac OS X
  • Linux
  • Unix

Permissive free software license

Free

Free plugins available
LibreOffice
  • Word processing
  • Spreadsheets
  • Presentations
  • Diagrams
  • Desktop Publishing
  • Database management
  • Vector & Raster image editor
  • Windows
  • Mac OS X
  • Linux
  • Unix

Free software license

Free

Free plugins available

LibreOffice Online in development

Google Apps for Work
Online
  • Word processing
  • Spreadsheets
  • Presentations
  • Note taking
  • Diagrams
  • Database management
  • Vector & Raster image editor
  • Online

Proprietary license

Free

Fully online

 

Which One Should I Choose?

Taking the table above, many decisions can be made already.

  • Microsoft Office provides a large bandwidth of possible programs as well as an online version of their programs for use “on the go”.
  • However, the cost-free office suites of OpenOffice and LibreOffice are just as versatile when it comes to the available programs as Microsoft and are, furthermore, available for more operating systems.
  • For all online needs, there are the alternatives of Google, where documents, drawings, spreadsheets and more are always accessible from anywhere with a stable internet connection after logging in to your Google account.

With regard to the Microsoft vs. the free alternatives discussion, one could reason that it’s personal preference. Some want to support the open licensing while others rather put their trust into the well-known program they basically grew up with. It is often regarded to be easier to use and more intuitive than it’s free alternatives, and the files created by these programs are compatible with most programs worldwide. With its expansion from being a “pure” office suite to a whole economy of programs and mobile ready applications, Microsoft should certainly not be put aside as outdated.

Read more about File Formats For Saving Files In Microsoft Word.

With regard to the operating system, the Windows users have the whole bandwidth to choose from, while on Mac OS X the Microsoft Office suite is only partially available. Users of Linux can use Microsoft’s service to a certain extend, while it is not available for the Unix OS at all. The free of charge versions are available for all operating systems while the applications provided by Google can be accessed with any browser on any computer or device anyway.

For working online and easy access to all kinds of files, Google has the clear advantage. However, Microsoft is already making a step in the right direction with their Office Online service.

Read more about How To Save Different Document File Formats.

 

Apache OpenOffice or LibreOffice?

Office
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Between the two cost-free versions, the choice is more difficult. LibreOffice is a fork of OpenOffice, which can not only be seen in the shared design, functionalities, descriptions and naming, but also in the usage of the open file extensions like .odt (OpenDocument Text Document), .ods (OpenDocument Spreadsheet) or .odp (OpenDocument Presentation). However, looking at the history and development of both programs, it won’t be difficult to lean more towards LibreOffice.

OpenOffice has gone through many hands. Originating in a failed program called Star Office, it was handed from one developer team to another until it found it’s resting place with Apache who distribute the program and its code under a permissive license. LibreOffice, however, is distributed under two so-called “copyleft” licenses which allow everyone to use the code who is willing to distribute the result under the same license (and not profiting from someone’s hard work for free). This guarantees LibreOffice a much faster and freer development than OpenOffice. Plus, recommendations, wishes and needs uttered by customers can be targeted and implemented a lot faster.

 


In the end, it is your decision which of the functionalities you are looking for in your office programs; whether you are willing to pay for more programs and more wide-spread formats, or whether a free suite with the basic programs is enough for you; whether you work mostly from one desktop computer or whether you want your files accessible and editable from anywhere.

 

10 Ways To Make Your PowerPoint Presentations Better

10 Ways To Make Your PowerPoint Presentations Better
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PowerPoint presentations are very popular and widely used by many people to convey their messages to others. However, often times, the majority of the people watching these presentations become bored or tuned them out before the message can even begin to be told. In order to avoid giving a boring or ineffective PowerPoint presentation, there are several tips you should follow. Below are some of 10 best ways to make sure your next PowerPoint presentation is a successful one.

 

 

 

 

Pick Great Fonts

 

Depending on the theme or topic you are presenting, using the right kind of font for your PowerPoint presentation is very important. One of the great things about Microsoft PowerPoint is the options you have to choose from so many different kinds of fonts. From Times New Roman to Helvetica Neue, the combinations of fonts available are numerous. Just make sure you play with different ones until you find the right one for your theme.

 

You may also want to check out this Guide On How To Easily Email a PowerPoint Presentation

 

Be sure to play around with different colors

Play With Colors

 

The best thing about a rainbow is that it contains so many different colors. Unfortunately, some people either choose to not use the many colors available to them in PowerPoint, or simply use one. Adding different colors to your presentation can instantly liven it up and add pizazz to it.

 

Say It With Words

 

While it is important to use great graphics or pictures when preparing your presentation, it is also crucial to use text or have a script to tell your storyline. Adding a few lines of text or using it to tell the story of your presentation can create instant appreciation and attention. Keeping your audience interested in whatever message you are conveying is important. Often times, graphics alone are not enough. Still, make sure you don’t overuse the words by making the presentation mostly or only text.

 

Try Different Combinations

 

Whether you decide to use images, graphs, text or a combination of all, try different ones. There are many templates out there to choose from which can give you an idea of how you may want to go. Playing around with different combinations may lead to you finding the right one for your presentation.

 

Be Creative

 

If you don’t want the people you are presenting your work to fall asleep or lose interest, then remember to be creative. One of the best things about PowerPoint is the ability to let you do just about anything in your presentation. Take advantage of the many different ways you can make your presentation a great one.

 

Make sure to use shapes in your PowerPoint Presentation

Use PowerPoint’s shapes

 

PowerPoint has so many different shapes and designs available that there is no reason for yours to not have any. Take full advantage of the numerous PowerPoint’s shapes available for you to use. From oval, rounded, and many rectangle patterns, the possibilities are endless.

 

Integrate Websites Within PowerPoint

 

Before, whenever people wanted to show a website during a PowerPoint presentation, they would merely create a link to the page which would open via a browser. However, you can now easily integrate websites within PowerPoint. You can use normal HTML iframe or use tools such as LiveWeb which allow you to show the site without interrupting your Presentation.

 

Say It With Images

 

The famous English idiom of a “Picture being worth a thousand words” is very true. It is also even more essential when using it in a PowerPoint presentation. While text can convey what you may want to say directly, using images tend to catch people’s attention better. Also, images are more powerful and make your message easier to follow and a lot more interesting.

 

Use big text in your PowerPoint Presentations

BIG Is Good

 

Using BIG, bold words during your presentation can convey to the viewers which parts of your message are more important. It can also show what parts you feel they should take away from it. Using Bold, Big letters can instantly and immediately grab the attention of the audience from anywhere in the room.

 

See how to Convert Your PowerPoint to Video For Greater Flexibility

 

Use Infographics

 

Believe it or not, 50% of people watching presentations are more likely to take something away from it, when it contains infographics. Adding infographics to your presentation will show the audience actual statistics which cannot be disputed. This is of course, providing you are using actual, real stats. The point is, infographics show your message by numbers. And nothing can beat numbers or actual stats.

10 Microsoft Word Tricks You Should Know

10 Microsoft Word Tricks You Should Know - Online Convert
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Microsoft word has been around for a long time helping many people easily work on documents of all kinds. There are numerous shortcuts and tips which make using the powerful word processor even easier. Check out some of these 10 Microsoft word tricks you may or may not know about below.

 

 

 

 

 

 

1 – By now, most of us know about using the shortcuts ‘Ctrl+v’ and ‘Ctrl+c’ to quickly copy and paste our work in word. But did you know that if you make 3 quick clicks along anywhere in a paragraph, you can quickly SELECT AN ENTIRE PARAGRAPH! Try it.

2 – If you want to return to the last edit point on word, simply press “Shift + F5” to do so. Pressing ‘Shift + F5’ will bring the cursor to the location it was last at before you saved the document. Whenever you have to copy some text from any other parts of the word document, and you want to go back to where you were at to be able to paste it, this is very helpful.

 

You should also check out File Formats For Saving Files In Microsoft Word

 

3 – Want a page break? Hit “Ctrl + Enter” and it will automatically insert a page break for you. Most of us forget this shortcut and simply keep pressing the enter key repeatedly to achieve this. But if you use this quick shortcut, it can make your word editing a lot simpler, easier and faster.

4 – Did you typed the wrong word or want to quickly delete one? If you hold down “Ctrl + Backspace” you can delete the preceding word.

5 – Want to quickly change the text from lowercase to UPPERCASE? Hit “Shift + F3” to do so. When you want to toggle back and forth between upper and lower case letters, this shortcut is very handy. In case you made the mistake of writing in uppercase or lower, then simply use this helpful shortcut to correct it.

6 – For those that want to move an entire paragraph or sentence up or down to another place on your word document? While pressing copy + paste may work, you can actually play with the different spots you want the text in, if you press “Ctrl + Shift + Up or Down” arrows. Simply highlight the paragraph or sentence and move it up or down.

7 – Looking to make the text BIGGER or smaller without having to use your ribbon interface or headings? Simply press “Ctrl + Shift + >” to make the font size bigger. Keep clicking on it until you have the size you want. If you want to make it smaller, simply press “Ctrl + Shift + <“ instead.

8 – Word is so cool. It remembers the last action you performed. If you want to repeat it, simply press “F4.” This means if you just tried making the font bigger or smaller (as per the previous trick), you can simply keep hitting ‘F4’ to continue to perform the same action.

9 – Need more space on your word window? You can instantly hide the ribbon interface in Office. The ribbon, although very helpful, can be intimidating and overwhelming to others. If you don’t want to see it anymore, or at least during the present work you are doing, just press “Ctrl + F1” and it will instantly disappear. You can also click down on the arrow icon which is located at the end of the ‘Quick Access Toolbar.’ Once there, either un-tick or tick the “Minimize the Ribbon” option found on the menu. Another way to access this menu is to right-click anywhere on the ribbon itself.

 

Need help or wondering if you should convert to Word? Then read Convert to Word – Why and How to Do It

 

10 – For those that tend to have multiple word documents opened at the same time, cycling back and forth through them can cost some time and effort. For a quicker way, simply press “Ctrl + F6” and you cycle through all the open word documents. To cycle back, use “Ctrl + Shift + F6.

 

 

Great File Naming System Tips

Great File Naming System Tips - Online Convert
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The majority of us have thousands upon thousands of different files stored on our computers or harddrives. But how you name your files and organize them can have a huge impact on the time you save when you look for those files later. Having a great file naming system in place is very important; especially if you work or earn your money from those files. There are programs and software out there which you can use, but most of them are very expensive. Because using these file naming system tips are free, they are one of the best options to help you to achieve that.

 

 

 

 

 

 

Why You Need It

 

For anyone who works with files of any kind, the need to have a proper file naming system in place is tantamount. By making the files you save more organized, it can be a lot easier and faster to find them later. Whether you are a photographer, designer, writer or someone who’s constantly using files to earn money, this is important. Not having a correct system in place can end up costing you a client, a job, and money or a combination of all. Even if you don’t use your files for work or earning a living, having a proper file naming system in place can be very beneficial.

 

See Why People Will Always Need Files & Conversion

 

Types Of Files Saved

 

Most people have two types of files on their computers; the ones they collect or the ones they make. The ones they collect or are naming can be files such as images, invoices, word documents, utility bills, PDF’s video and/or audio files. Whatever the case, these files can eventually add up to quite a lot. Before, the majority of people had to deal with the storage issue when it came to files they saved. However, due to services such as iCloud and bigger than ever external harddrives, that is no longer an issue for most. In any case, having and using a proper file naming system can make it very easy to find each file, no matter where they are stored.

 

Add A Date

 

If there’s one tip you should make use of whenever you are trying to organize and archive your files correctly, it is adding a date to them. This is even more important for those who earn a living from the files or use them for work. Having a date on each file can make it super easy to find them later. Using this particular YYYYMMDD system – 2016_04_30 – is very efficient and highly recommended. Although this is a reverse date system, it will make it easier finding them later. The date system can actually make each file appear in the chronological order they were created or named on. Of course, you will still need or should add a name to the file after the date. This will be covered on our next file naming system tip below.

 

Add A Name

 

For people who have multiple clients, adding a name to each file they create or save is very beneficial and crucial. This is even more important if you have multiple files belonging to numerous clients. To achieve the best results, use a last and first name such as – Mota_Hector – when naming and saving your files. By adding both first and last names, you can avoid problems later should you ever have several clients with the same first or last names. If you are not working with files that belong to clients or you don’t have their first or last names, then there are other options. Use as much of a descriptive tag on the names of the files as you can.

Examples such as –

  • Project or experiment name or acronym for the file
  • Place, location or even spatial coordinates
  • Unique name of what the file contains or is about

 

Use Underscores _

 

For some reason, most people tend to look at _ underscores in file names as old and/or antiquated. However, while this may be seem as ancient, it is one of the best options for separating the names of a file. By using an underscore on your file naming system, your files can be read by 98% of all computers in the world being used today. So although other options for naming your files may appear to ‘look’ better, using an underscore is the best way to go.

 

Avoid Using Special Characters

 

Because things such as pound signs, spaces or slashes are not readable by computers, avoid using them at all cost. Most computers and systems do not recognize special characters. All of these special characters like ~ ! @ # $ % ^ & * ( ) ` ; < > ? , [ ] { } ‘ ” and | should be avoided. The vast majority of computers do not know what to do with special characters so it ends up causing problems anyway.

 

Worried about your data? Then check out these Tips on Protecting Important Files

 

Be Consistent In File Naming

 

No matter what system you begin to use in order to make it easier to store, save and find your files later, be consistent. By remaining consistent in your file naming system, you will make sure your projects and work always match previous saved files. Also, try to avoid using capital letters and use lowercase letters only. This can be part of your consistent naming system anyway.
Another tip to remember is to use version numbers in the files you create. Plus, you should always backup your files at all cost. Since cloud services are so readily available – free or cheap – this should be even easier to do.

 

Differences Between Data Archiving vs Backup

Differences Between Data Archiving vs Backup
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Computers, cellphones and other electronic gadgets are omnipresent and thus the growth of the amount of data which we accumulate each day increases. This is why it is very important to know the differences between data archiving vs backup. Which is better for you and which method should you choose are some of the questions answered in this guide.

 

 

 

 

What Is Data Archiving?

 

With the explosions of social media sites, streaming services and so many other things which we are able to do Online these days, it is very easy to fill up our devices with data very quickly. But just what is data archiving? Data archiving is the process of moving or storing data which is no longer being used actively. This data is then separated and sent or placed in another device for long-term keeping and retention. While this data may be of some importance to the person or company, it is no longer needed or necessary at the moment. By archiving the data, it can be stored for future references or usage.

 

Be sure to check out these great Tips on Protecting Important Files

 

Data Archiving & Data Backups

 

Data backups is often mistaken with data archiving. However, data backups are used to restore data in the event that the original data has been destroyed or corrupted. On the other hand, data archiving protects and stores older information and files which are no longer needed by the person or company for everyday usage. Nevertheless, this data may have to be accessed occasionally. Both serve as ways for the person to be able to save space, storage and to insure their files & information are archived and backed up.

 

 

Benefits To Archiving Data

 

Apart from reducing the cost and space of the primary storage, archiving data also protects sensitive or important information, files and data. Numerous individuals have lost all of their prized memories, files and data for not backing up their files. This is why it is imperative to take advantage of the many forms of archiving data which are available today. Anyone wishing to protect and backup their data can do so in several ways. There are options to archive data or have it backed up online as well as in external and internal hard drives. Depending on the amount of data you want to archive or backed up, the method you choose may vary. Cloud storages are also a great way for someone to backup their data as well.

 

Not enough space on your smartphone? Then check out these Tips on How to Save Space on Your Phone

 

Archive Conversion

 

While the files or data you may want to backup or archive are usually large in size, there are options which can facilitate this issue. Converting the files or data to another form such as ZIP, 72, TAR.B22 or TAR.G2 are other options with numerous  advantages. Converting the files to those formats can vastly reduce the sizes of the files and data which in turn, can save you even more space. Online Convert offers archive converting for free which can be done in a few easy steps. No matter which one you choose, knowing the differences between data archiving vs backup is very important since it gives you viable options to pick from.

How To Save Different Document File Formats

Document
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There are many different document file types out there and not all of them work the same way. Opening a PAGES document on a Windows computer is bothersome and sending Microsoft Word documents is not advised because everyone can easily edit them.

In earlier articles, we have talked a lot about the how and why you may need to convert or save your documents into or as a different file format. To freshen up your memory, here’s our list of popular document file formats. Now, lets have a practical look at how you can save your documents in different formats easily with the programs you are already using!

 

How To Save Document In Different File Formats

Oftentimes, it is not necessary to download and install many different programs just to save or export your documents in another format. Many popular text editing programs already allow you to save your writing in another format than the ones native to the program. We have picked the four most popular text editing programs from different office suites to show you how to!

At the end of the article you will find a comparative table of file types that can be saved using the single programs.

 

Microsoft Word

Microsoft Word is one of the most versatile text editing programs when it comes to saving files in different formats. For exhaustive information about all the single formats, check out this article of file formats for saving in Microsoft Word.

How to:

  1. Go to the File menu and there to Save As
  2. In the box, enter a file name for your document
  3. Click on the Format pop-up menu to find all the files you can save your file as
  4. Choose the one you want and click Save

Microsoft Word also allows you to change the default file format it saves documents in. To change this, open the Save As box once more and click on Options. Click on the Save Word files as pop-up menu and choose the format you want to have set as a default. Don’t forget to save your changes.

 

Apple Pages

Apple users are more familiar with the Pages text editing program (even though there is a Microsoft Word version for Apple Mac computers). The selection of formats to save as is not as big, but there is still enough variety.

How to:

  1. Go to the File menu and there to Export To
  2. There you can choose the individual file format
  3. Afterwards, you can select different settings depending on your choice
  4. Enter the file name and some tags (optional)
  5. Choose the folder where you want to save your document and click on Export

 

OpenOffice / LibreOffice

OpenOffice and LibreOffice are the open source equivalents to Microsoft’s Word program. The functions, features and commands are very similar to those of Word. While saving in a Word document is also possible, these open source alternatives introduced a new and open standard document format as well: ODT

How to: 

  1. Go to the File menu and there to Save As
  2. In the box, enter a file name for your document
  3. Click on the Format pop-up menu to find all the files you can save your file as
  4. Choose the one you want and click Save

Saving as PDF, however, is a bit different:

  1. Go to the File menu and there to Export as PDF
  2. Change the settings according to your wishes, then click on Export
  3. In the box, enter a file name for your document and click on Save

A quick way to do so is to simply press the “Export as PDF” button in your taskbar as well. You can find it next to the Print buttons:

SaveAsPDF

Furthermore, with LibreOffice and OpenOffice you can export your documents into other file formats like images as well:

  1. Go to the File menu and there to Export As
  2. In the box, enter a file name for your document
  3. Click on the Format pop-up menu to find all the files you can save your file as
  4. Choose the one you want and click Save

This allows you to export your writing into PNG and JPEG and JPG as well.

 

Document.Online-Convert.com

If your program still isn’t saving in the format you wish, you can always go to document.online-convert.com and convert your documents, images or other media into different document and ebook types.

 

Overview

Microsoft Word Apple Pages Open Office/Libre Office Online-Convert.com
Native Formats

  • DOC & DOCX
  • DOT & DOTX
  • DOCM & DOTM

Other Text Formats

  • TXT
  • RTF
  • PDF

Webpages

  • HTM
  • MHT

Markup Languages

  • XML

Other

  • DIC
  • THMX
Native Formats

  • PAGES

Other Text Formats

  • DOC & DOCX
  • TXT
  • PDF

Ebook

  • EPUB
Native Formats

  • ODT
  • OTT
  • FODT
  • UOT

Other Text Formats

  • DOC & DOCX
  • DOT
  • TXT
  • RTF
  • PDF

Webpages

  • HTML

Markup Languages

  • XML
Text Formats

  • DOC & DOCX
  • ODT
  • TXT
  • RTF
  • PDF

Webpages

  • HTML

Ebook

  • AZW
  • EPUB
  • FB2
  • LIT
  • LRF
  • MOBI
  • PDB
  • TCR

Other

  • PPT & PPTX

Guide On How To Easily Email a PowerPoint Presentation

Useful guide on sharing or emailing Powerpoint Presentations - Online Convert
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One of the most used ways for curriculum delivery by teachers of e-learning courses to students and other colleagues is via PowerPoint presentations. This step by step useful guide on how to easily email a PowerPoint presentation or an e-learning course can come in handy. Most e-learning courses and PowerPoint presentations usually contain numerous hyperlinks and loads of files. They are also very large  in size which makes it almost impossible to share because of size limit restrictions. However, if a teacher is able to email the actual files to students or even an email link, this can make it much easier to share. Below are some of the best, fastest and easiest ways to share or email your next PowerPoint presentation or e-learning course with others.

 

 

Convert It To A Video

 

One of the best and easiest ways to be able to send or share your PowerPoint or e-learning course with someone is by turning it to a video. Once that has been done, the next step is to convert that video in an MP4 file. You can also resize your video in order to change its size to a much smaller size by changing its resolution and other options. This can be easily done by using our easy to use video converter here.

 

Check out How to copy a video file and MP3 to your mobile phone

 

Send It As An Email Attachment

 

Another great and easy way to send your e-learning course or PowerPoint presentation to someone is by sending the file as an email attachment. This allows the file to be easily uploaded or shared without having to do too much to it. To perform this step simply:

 

  1. You first save your completed e-learning course or PowerPoint presentation on your computer or device.
  2. Open whatever email program you normally use.
  3. Make sure you add the names of the recipients to which you wish to send the file to.
  4. Select and click on the attach file button found on the email program. (most programs have an icon resembling a paper clip). Once there, go to the source in your computer or hard drive where the file is store. Select it and hit ok.
  5. After doing so, the file should begin to upload to the email server. The time it takes to upload will depend on the size of the file and your Internet speed.
  6. Once done, hit send and the file should be on its way.

 

 

Cloud Hosting

 

iCloud services are being used now for hundreds of different things all over the world. These cloud hosting services allow users to save space on their drives, cellular phones or other devices by storing it on another cloud server. If you upload your PowerPoint presentation or e-learning course to your cloud, you can then share it with anyone you choose to. Simply send them a link directing them to the source file. You can even share it with everyone around the world if you decide to make the file public. There is a great advantage about using a cloud hosting server. Users who do not have PowerPoint or other software usually required to view such files installed, can easily view it once you share it with them. The other benefit is that the files remain safe on your cloud server for as long as you want to.

 

 

Zip That Huge File

 

For those really large presentations, it may be necessary to turn them into smaller sizes by compressing them in order to share them with others. You can do this whenever they are too large to be sent as an attachment. You can also upload it to services like Google Drive or Dropbox. Once the file is uploaded there, you can share it with others via email link provided by them.

In order to share the compressed  PowerPoint or E-learning course zip files simply follow these steps:

 

  1. Find your hard drive icon and right click on it.
  2. Select “Send to”
  3. Select the compressed folder where the zip file is located.
  4. Once you are logged into your file hosting services , be sure to follow the proper steps to upload it. Next you will select the people whom you want to share the file with. You will get a link to share the file with others or one will be sent to them once you enter their email.
  5. When the link has been received by the others, they can simply choose to download the file or view it Online.

 

You may also want to read Best free Picture Viewers for Windows

 

We hope this guide on how to easily email a PowerPoint presentation or an e-learning course has been useful and helpful to you. These are some of the most basic and best ways to share your e-learning courses or PowerPoint presentations with others all over the world. Remember, you can always convert many different files easily here on Online Convert with into hundreds of  formats.

Why People Will Always Need Files & Conversion

Files Are Not Dead - Online Convert
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Recently, there have been some well known businessmen in the digital & Internet industry who have said files are dead. However, we, and many others believe that is not the case. For this reason, we have put together this article showing why people will always need files & conversion in their digital and Internet world.

 

 

 

 

 

 

 

Don’t Believe The Dead Files Hype

 

For many years now, numerous technologists, commentators and websites have been predicting the death of the file hierarchy as we know it. One of these people is Fred Wilson, an American businessman, venture capitalist and frequent Blogger. Fred Wilson is also the co-founder of Union Square Ventures. This is a New York City-based venture capital firm which has numerous investments in Web 2.0 companies and others as well. Fred and others argue about the availability users now have with programs such as Google Drive, Dropbox and many other icloud based services found online these days. To them, these programs represent a new way for people to save their data or make use of their digital media. The same folks also mention the rise of Netflix, YouTube, HBOgo and Spotify as the new reason why files will be obsolete soon.  However, we beg to differ on the strength of the vast rise in electronic devices which greatly need file conversion tools and software alone. There are also the many computers, laptops and other apparatus who need files and conversion to function properly.

 

Check out how to easily Convert Your Blog Article To PDF For A Greater Reach

 

Why Files Are Not Dead?

 

Imagine recording a video with either your cellular phone, tablet or any other device. These videos are normally recorded in MOV format (iPhone, iPad) or 3gp or mp4 on Android devices. Other cameras such as Canon, Panasonic or numerous different brands record on different formats. The one thing that remains the same however, is the huge size which these files end up being saved once they are recorded. Now imagine trying to upload or share the same video with someone? It will not only take a really long time to do so, but also the person receiving it will have to spend a long time downloading it as well. Furthermore, the other recipient may not even be able to play the video on his or her device if they are not compatible. One prime example would be an Android user sending a video to a person who uses an iPhone.  Also, Websites like Facebook and other social media favorites have a limit on the size of the videos users can upload to their sites. For these reasons alone we would always need file conversion.

Of course we would still have to go over other file formats and their need for conversion as well. Ebooks, audio, documents and images files require us to consider about them as well. How can you listen to audio files on one device if it’s not in the format your current device only allows? From MP3, MP4, WAV, OPUS, OGG, AAC, and many others audio formats, the choices and reasons for conversion are too numerous to count.

 

You may also want to read Are You Converting Your Audio Files? Learn The Difference Between Lossy and Lossless

 

 

Thank Goodness For File Conversion Websites
So now that we have imagined what it would be like not being able to easily convert your files, no matter what format it is, we are thankful that we can. Sites like Online Convert offer all kinds of easy to use conversion tools for free. This means that you can easily change that video’s size you recorded or even the resolution and other criteria. You can also use our Hash conversion tools for more security and the image converter tool to share your photos. In either case, no matter what you hear, files are here to stay; and so are sites like Online Convert.

Convert Your Blog Article To PDF For A Greater Reach

Blog to PDF
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There are several reasons of why it might be useful to convert your blog articles to PDF. It’s an easy way to make the most out of your content and increase traffic to your blog and other websites. The best of all: you can do so by using content you already created. The blog articles you wrote already are your subjects of work, which means that you do not have to shed more blood, sweat and tears to create new content. Simply take your best articles or newest blog posts and convert them to PDF.

We are no SEO blog and we do not want to elaborate all the reasons why you should or are advised to convert your blog posts to PDF. We are here to provide a fast solution!

 

How To Quickly Convert Your Blog Post To PDF For Free

To generate a PDF out of your blog article, you do not need any plugin fr Firefox or Chrome Add-On. You also don’t have to download any program and install it on your computer. Everything can be easily done online without any installation or unnecessary download.

1. Go to document.online-convert.com/convert-to-pdf

2. Enter the URL to your blog article in the URL field.

OC_BlogToPDF

3. Click on “Convert file”.

4. After the conversion is done, the PDF is ready. Depending on your browser, it is downloaded automatically or you have to save it from your download manager.

5. Open your PDF to see your blog post.

 

And that’s it! Five simple steps and you have a PDF of your blog articles, containing images, links, graphics, tables, … What more could you need?

Check out our result of converting one of our most popular blog articles: Best free Picture Viewers for Windows

 

Use Your Converted Blog Article

Now, your converted blog post is ready for usage. You can provide it for your users as a download or add it to your newsletter as a small goodie for your subscribers. Of course, you can submit your PDF to other sites and directories and thus drive more traffic to your page. It’s your article, your PDF, feel free to utilize it the best ways possible!

One popular way its to upload your PDF and thus your blog content to slideshare. This service is closely related to LinkedIn and allows you to upload and display your PDFs as neat slide shows. You can share them on social media and easily embed them on your webpage. There’s even a special WordPress shortcode to display your slideshow on your WordPress blog.