There are many different document file types out there and not all of them work the same way. Opening a PAGES document on a Windows computer is bothersome and sending Microsoft Word documents is not advised because everyone can easily edit them.
In earlier articles, we have talked a lot about the how and why you may need to convert or save your documents into or as a different file format. To freshen up your memory, here’s our list of popular document file formats. Now, lets have a practical look at how you can save your documents in different formats easily with the programs you are already using!
How To Save Document In Different File Formats
Oftentimes, it is not necessary to download and install many different programs just to save or export your documents in another format. Many popular text editing programs already allow you to save your writing in another format than the ones native to the program. We have picked the four most popular text editing programs from different office suites to show you how to!
At the end of the article you will find a comparative table of file types that can be saved using the single programs.
Microsoft Word
Microsoft Word is one of the most versatile text editing programs when it comes to saving files in different formats. For exhaustive information about all the single formats, check out this article of file formats for saving in Microsoft Word.
How to:
- Go to the File menu and there to Save As
- In the box, enter a file name for your document
- Click on the Format pop-up menu to find all the files you can save your file as
- Choose the one you want and click Save
Microsoft Word also allows you to change the default file format it saves documents in. To change this, open the Save As box once more and click on Options. Click on the Save Word files as pop-up menu and choose the format you want to have set as a default. Don’t forget to save your changes.
Apple Pages
Apple users are more familiar with the Pages text editing program (even though there is a Microsoft Word version for Apple Mac computers). The selection of formats to save as is not as big, but there is still enough variety.
How to:
- Go to the File menu and there to Export To
- There you can choose the individual file format
- Afterwards, you can select different settings depending on your choice
- Enter the file name and some tags (optional)
- Choose the folder where you want to save your document and click on Export
OpenOffice / LibreOffice
OpenOffice and LibreOffice are the open source equivalents to Microsoft’s Word program. The functions, features and commands are very similar to those of Word. While saving in a Word document is also possible, these open source alternatives introduced a new and open standard document format as well: ODT
How to:
- Go to the File menu and there to Save As
- In the box, enter a file name for your document
- Click on the Format pop-up menu to find all the files you can save your file as
- Choose the one you want and click Save
Saving as PDF, however, is a bit different:
- Go to the File menu and there to Export as PDF
- Change the settings according to your wishes, then click on Export
- In the box, enter a file name for your document and click on Save
A quick way to do so is to simply press the “Export as PDF” button in your taskbar as well. You can find it next to the Print buttons:
Furthermore, with LibreOffice and OpenOffice you can export your documents into other file formats like images as well:
- Go to the File menu and there to Export As
- In the box, enter a file name for your document
- Click on the Format pop-up menu to find all the files you can save your file as
- Choose the one you want and click Save
This allows you to export your writing into PNG and JPEG and JPG as well.
Document.Online-Convert.com
If your program still isn’t saving in the format you wish, you can always go to document.online-convert.com and convert your documents, images or other media into different document and ebook types.
Overview
| Microsoft Word | Apple Pages | Open Office/Libre Office | Online-Convert.com |
Native Formats
Other Text Formats
Webpages
Markup Languages
Other
|
Native Formats
Other Text Formats
Ebook
|
Native Formats
Other Text Formats
Webpages
Markup Languages
|
Text Formats
Webpages
Ebook
Other
|
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